Owners and admins manage who is in a Livespace in Settings › People. Everyone you invite takes a seat, and each person has one role that decides what they can do.
Invite people
- Open Settings and choose People.
- In Invite by email, enter the person's email address, then choose Invite.
Dvina sends them an invitation by email. If they already use Dvina, they're also told in the app. Until they join, they show in the list as Invited, with the day the invitation expires.
New people join as Member. You can change their role once they're in.
To take an invitation back, open its menu, choose Cancel Invitation…, then confirm. The person can no longer join with it.
Tip
On Enterprise, people can also join through your identity provider, with single sign-on or SCIM. See Single sign-on and provisioning.
Join a Livespace
When someone opens the link in their invitation, Dvina joins them to the Livespace and says You joined and its name.
- The invitation works only for the email address it was sent to. If they're signed in with another account, Dvina asks them to sign in with that address.
- An invitation that expired, was canceled or was already accepted no longer works. Send a new one.
A person can belong to more than one Livespace and switch between them in Settings › Account or from the Dock.
Roles
| Role | What they can do |
|---|---|
| Owner | Everything an admin can do, and manage owners |
| Admin | Manage all the things |
| Billing Admin | Use the Livespace and manage its plan and payment |
| Member | Access public items and create new ones |
Billing Admin is available on Enterprise.
To change someone's role, choose their current role next to their name, then choose the new one.
- Only an owner can make someone an owner, or change an owner's role.
- You can't change your own role.
Whoever makes a Livespace is its owner.
Teams
Teams let you share with a group at once. Admins create them and choose who is in each.
- In Settings › People, choose Teams.
- Choose New Team and enter a Team name.
- Open the team, choose Add People, then pick who's in it.
Removing someone from a team keeps them in the Livespace. Deleting a team stops sharing its items with its people; the people stay in the Livespace.
Seats
When your plan counts seats, Seats shows how many are used, like 12 of 15 used. Open invitations take seats too.
- When all seats are taken, you can't invite more people until you choose Add Seats. It opens Plan & Usage.
- If someone tries to join a Livespace with no seat left, Dvina asks them to ask an admin to add a seat.
Remove a member
- In Settings › People, open the person's role menu and choose Remove from Livespace….
- Under Hand their content over to, choose who gets the insights, reports and databases they made for the team. Nothing is deleted.
- Choose Remove.
They lose access to the Livespace. To sign someone out without removing them, choose Signed-In Devices from the same menu.
Good to know
- On Enterprise, you can give members attributes, such as their region or department, from Member Attributes. A table's access rules can show each person only the rows that match theirs.
- When you belong to more than one Livespace, you can leave one from Settings › Account. Leaving keeps it for everyone else.